HR Manager, Accountant at Women for Women International
The
Human Resources & Administration (HR&A) Manager will lead,
direct and manage the day-to-day Human Resources and Administrative
activities for the Nigeria Country office and sub-offices. The
HR&A Manager will provide oversight
and guidance to the development
and monitoring of processes related to recruitment and retention,
compliance, and experience, compensation, benefits, training and
development; as well as oversee administrative functions. The HR&A
will provide startegic guidance to the office.
1.) Human Resources Manager
Status: Full Time
Location: Enugu Nigeria Country Office
Reports to: Deputy Country Director
Line Manages: HR Officer
Location: Enugu Nigeria Country Office
Reports to: Deputy Country Director
Line Manages: HR Officer
Main Duties and Responsibilities
- Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
- Oversee all labor engagement for the country office and manage the new hire orientation process
- Annually review the Employee Handbook recommending amendments that may be needed due to changes in local conditions or labour laws
- Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing, oversee the employee leave administration, and coordinate with Finance Manager in the preparation of monthly Payroll
- Monitor compensation administration ensuring internal equity & compliance
- Advise Country Director on appropriate staffing levels and assist in budget preparation, facilitate job analysis and update job descriptions
- Review employee final payments for accuracy and compliance with labor laws recruitment.
- Ensure smooth running of all administrative functions in the country offices.
Required Skills & Minimum Qualifications:
- Master's Degree in human resources or related discipline, or equivalent combination of education plus minimum of 7 years experience in the field of human resources.
- Must be familiar with country specific laws and regulations governing Human Resources in Nigeria
- Ability to work with managers to assess complex issues pragmatically
- Ability to define problems, establish facts, analyze situations and make decisions
- Strong interpersonal communication skills, excellent written English skills
- Ability to interact with and lead employees at various levels
- Strong understanding of confidentiality as it relates to Human Resources
- Proficient in MS Office, including Word, Excel and Outlook
- The position is based in Enugu, only candidates outside Enugu and willing to relocate to Enugu need to apply.
Application Instructions:
All
interested candidates should submit the following application
materials: updated CV, cover letter and 3 professional references.
Send
applications to nigeriajobs@womenforwomen.org. Please put HR&A
Manager in the subject line.
Application deadline: 20 August, 2012.
Due
to urgency of the recruitment. applications will be short-listed on a
regular basis and we may offer the positions before the closing date.
Only short listed applicants will be invited to interview.
No telephone inquiries please.
2.) Accountant
Grade: 5
Location: Enugu Nigeria Country Office
Job Title of Supervisor: Finance Manager
Job Titles of Persons Supervised: Finance Assistant/Cashier
Location: Enugu Nigeria Country Office
Job Title of Supervisor: Finance Manager
Job Titles of Persons Supervised: Finance Assistant/Cashier
Purpose
- Ensure accurate, complete and timely accounting and accounting control procedures for the Nigeria country office, in accordance with organizational regulations andprofessional standards.
- Assist the Finance Manager.
- The Finance Officer is a member of the Senior Management Team.
Duties and Responsibilities
- Daily booking of all approved transactions and reconciliation of cash and bank balances using double entry bookkeeping system.
- Ensure that all expenses include the necessary supporting documentation and are properly coded and authorized.
- Manage the office cash in safe and reconcile daily.
- Reconcile general ledger accounts; provide fully reconciled reports detailing income, expenditure and cash/bank reconciliations.
- Maintain an efficient, proper and transparent financial filing system of all documents relating to finance,
- Resolve accounting discrepancies.
- Analyze and verify fiscal records, accounting records, financial statements and other financial reports to assess accuracy, completeness and conformance to reporting and procedural standards.
- Ensure the timely and accurate preparation and recording of monthly Sponsorship funds, in close coordination with Life skills & Sponsorship team.
- Coordinate with HR Officer in the preparation of employee Payroll and payments to contractors and casual laborers, ensuring compliance with local tax and labor regulations.
- Ensure the monthly payroll allocation entries are properly calculated, coded, and entered appropriately into accounting 'System, including review and approval of allocations to specific grants and projects.
- Oversee the timely submission, approval, accuracy, and filing of employee Timesheets.
- Ensure the timely clearing of all advances (official and personal) and report any issues to the Finance Manager
- Ensure the timely and accurate remittance of statutory tax payments to State government authorities.
- Facilitate banking transactions and receipt of monthly statements, Participate in the quarterly and fiscal year-end closing inventory of assets and program supplies/materials, in collaboration with the logistics Officer.
- Assist the Finance Manager during month-end and fiscal year-end closings and preparation of reports to HQ.
- Explain billing invoices and accounting policies to staff, vendors and clients.
- Prepare audit schedules in preparation of internal and external audits.
- Assist the Finance Manager in the preparation, review and monitoring of budgets.
- Assist the Finance Manager in preparation of financial reports to HQ and donors. .
- Directly supervise the Finance Assistant/Cashier
- oversee daily work and attendance and conduct regular performance reviews and appraisals in accordance with WfWl Performance Management Framework.
- Oversee the Finance Department during leave or absence of Finance Manager.
Skills and Qualification
- At least a Bachelor's Degree in Accounting, Finance, Business Administration or related discipline (Professional certificate holding Is an added advantage)
- At least three (3) years relevant work experience, preferably with a NGO.
- Strong quantitative and analytical skills.
- Initiative, excellent organization ability, with attention to details
- Self-directing, reliable and responsible
- Strong computer skills and proficiency in MS Office applications; experience with Quickbooks accounting software is an added advantage.
- Fluency in spoken and Written English is required;
- local language is an added advantage.
- Discretion with sensitive materials and a strong understanding of confidentiality.
Application Instructions:
All
interested candidates should submit the following application
materials: updated CV, cover letter and 3 professional references. Send
application to: nigeriajobs@womenforwomen.org
Please put Finance Officer in the Subject line.
Application deadline: 20, August 2012.
Due
to urgency of the recruitment. applications will be short-listed on a
regular basis and we may offer the positions before the closing date.
Only short listed applicants will be invited to interview. No telephone inquiries please.
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