Graduate Administrative Assistant, Human Resources at FHI 360
FHI 360 is a global
development organization with a rigorous, evidence-based approach. Our
professional staff includes experts in health, nutrition, education, economic
development, civil society, environment and research. FHI 360 operates from 60
offices with 4,400 staff in the U.S. and around the world. Our commitment to
partnerships at every level and our multidisciplinary approach enable us to have
a lasting impact on the individuals, communities and countries we
serve–improving lives for millions. We seek qualified candidates for the position of
Job Title: Administrative Assistant, Human Resources
Req ID: 3931
Location: Abuja
Job Description;
Under the direction of the Director, the Administrative Assistant will be responsible for the provision of administrative and logistical services to the directorate.
Duties and responsibilities:
- Assist in arranging travel logistics for department staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
- Handle all photocopying assignments, development and printing of documents and photographs including reproduction of recorded videotapes for the office.
- Assist in the provision of logistic support for workshops and trainings.
- Assist in the maintenance of an efficient records/storage of all office supplies.
- Serve as point of contact for logistical and administrative needs in the department.
- Coordinate all administrative and secretarial support services for the department (as relevant).
- Record minutes of staff meetings and circulate same amongst the staff of the department.
- Assist with production of presentation materials for staff members.
- Perform any other duties as assigned.
- Knowledge of general office practices and administrative procedures.
- Report to supervisor on variances and status on regular basis.
- Resourceful in gathering and providing information.
- Knowledge of budget preparation and monitoring.
- Excellent written, oral, interpersonal and organization skills.
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Well developed computer skills, including knowledge of Microsoft office products.
- Typing skills.
- University degree, recognized equivalent or HND.
- Familiarity with administrative and secretarial skills is an advantage.
- Familiarity with international NGOs is an advantage.
- Experience with large complex organization preferred.
Method of
Application; Interested and qualified candidates should Click here to apply online
Application Deadline; 10th July, 2013
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